TWE: UX Lead and PM Agenda #315

priyatalwar · 2022-09-09T21:05:37Z

Meeting Agenda issue

## PM and UX Lead Agenda [Date] 

### Prework
- [ ] Check for new questions https://github.com/hackforla/internship/issues/59
- [ ] Review the issue you are assigned to and see if it needs an update: [How to do updates ](https://github.com/hackforla/internship/wiki/How-to-give-updates-on-your-issues)

### Roll Call:
- [ ] Annie
- [ ] Bonnie
- [ ] Sandy
- [ ] Priyanka
- [ ] Ying
- [ ] Jinyan




### Recurring Action Items
- [ ]  Accountability and Support Check.
  - [ ]  Review assignments for each team member (starting with those present)
     - [ ] [Annie](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Asunannie27+-label%3A%22feature%3A+agenda%22)
     - [ ] [Bonnie](https://github.com/hackforla/internship/issues/assigned/ExperimentsInHonesty+-label%3A"feature%3A+agenda")
     - [ ] [Sandy](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Adoctorsandy+-label%3A%22feature%3A+agenda%22)
     - [ ] [Priyanka](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Apriyatalwar+-label%3A%22feature%3A+agenda%22)
     - [ ] [Ying](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Apandanista+-label%3A%22feature%3A+agenda%22)
     - [ ] [Jinyan](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Ajinyan0425+-label%3A%22feature%3A+agenda%22)


    
    
### Agenda for UX Lead - PM
 

### FYI:
-

### Notes from meeting
-

### Task items from the meeting

Meetings

2023-07-05
2023-07-12
2023-07-19
2023-07-24
2023-07-26
2023-07-31
2023-08-02
2023-08-09
2023-09-06
2023-09-11
2023-09-13
2023-09-18
2023-09-25
2023-09-27
2023-10-04
2023-10-11

The text was updated successfully, but these errors were encountered:

ExperimentsInHonesty · 2022-09-11T19:21:07Z

All Team Meeting Agenda 2022-09-08

Prework

Check for new questions Get your Team Questions Answered here #59
Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

Bonnie
Priyanka
Sara

Recurring Action Items

Accountability and Support Check.
- Review assignments for each Research & Analysis team member (starting with those present)
  - Bonnie
  - Priyanka
  - Sara

Agenda for UX Lead - PM

UX/UI Experience Profile: Cc UI-UX#263 discussing the fact that without the child issues, we are just searching around in the dark trying to remember where the recording went. I am pretty sure I know, and Christine knows, but that is not the way we do things around here. Let's discuss what our cleanup work on this will be.
We need to reprioritize the following issues
- UX/UI Experience Profile: Carrie UI-UX#258
- TWE: RP006: Intern Intake Interviews: Data Analysis #257
Discuss what to do about this UI/UX Cop Lead / Org Agenda UI-UX#187 - has one remaining item
Review UX/UI Experience Profile: Hiromi Feldman UI-UX#313

FYI:

Notes from meeting

Task items from the meeting

Make a new issue to turn these into templates for the next round of research interviews & update the session table with the recordings infos.
- UX/UI Experience Profile: Cc UI-UX#263
- UX/UI Experience Profile: Carrie Sanders UI-UX#274
- ~~[ ] Create child issues from epic issues~~
Make an issue for de-identifying data - make a note about Personally Identifiable Information data being on internship (My Drive) vs. shared drive.

### Action Items
- [ ] Identify all potential places to look
- [ ] List out and link all the places where the names of interns appear 2021 & 2022
- [ ] Make recomendations for changes
- [ ] Get signoff by Research Lead and product lead
- [ ] Make changes

Clean up and make UX/UI Experience Profile: Beth UI-UX#250 into issue template for slide deck creation
Create this issue: TWE: RP6: Intern Intake: Data Presentation
- then close this issue TWE: Research Plan for IS22 Intern Intake Interview #187 - it is the last remaining item

ExperimentsInHonesty · 2022-09-12T18:28:43Z

priyatalwar · 2022-09-26T17:21:03Z

bradyse · 2022-10-04T01:58:37Z

PM and UX Lead Agenda 2022-10-06

Prework

Check for new questions Get your Team Questions Answered here #59
Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

Bonnie
Priyanka
Sara
Sharon

Recurring Action Items

Agenda for UX Lead - PM

Bonnie, see this new comment in this issue: UX/UI Experience Profile: Louis Chan UI-UX#271
Revisit issue template for Setup Research Structure. What to do when Research Plan doesn't exist? See the following issues:
- UX/UI Experience Profile: Tiffany Sie UI-UX#286
  - I added the dependency, but is this the right approach given the order of the action items?
- UX/UI Experience Profile: Yao Guan UI-UX#289
- UX/UI Experience Profile: Alejandra Arevalo UI-UX#291
Delete or close on of these issues, because these two issues are duplicated (not sure how that happened):
- UX/UI Experience Profile: YOUR NAME UI-UX#294
- UX/UI Experience Profile: debbie UI-UX#303

FYI:

Notes from meeting

Research Setup Structure
If the task is to create the structure, UXRs can only fill out wiki page with any available information.
Bonnie uploaded interview for RP17 but need to add a task item to move the video into the shared drive space
Bonnie to delete # 303 because it was identical to # 294
Transferable skills
- We were trying to make sure the questions that we were asking were consistent across the groups to see how interns were different. Make sure that Qs from IS22 cohort (RP001) and (RP002) had similar questions.

Task items from the meeting

bradyse · 2022-10-12T18:32:42Z

PM and UX Lead Agenda 2022-10-12

Prework

Check for new questions Get your Team Questions Answered here #59
Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

Bonnie
Priyanka
Sara
Sharon

Recurring Action Items

Agenda for UX Lead - PM

Answer question from UXR Team
Confirm that issues ready for PM review have been properly labeled and categorized.
- Can be relabeled for product role? UX/UI Experience Profile: Hannah Carlan UI-UX#287
Finalize UX/UI Experience Profile: Jolleen Opula UI-UX#321
- Approval of Interview Instructions Template
- Discuss where on the wiki can the info about 1password go: see this issue comment.
Discuss action items for how to update and/or write the research roadmap info for a particular research plan (see proposed steps below). Referenced issue that necessitates this work.

### Action Items
- [ ] Briefly review all relevant wiki documentation related to this type of research.
- [ ] Review roadmap front matter and write questions into comments for UX Research Lead as you go through each section. If you think the content should be revised, include that in your comments.
     - [ ] Review the brief summary about the project/product.
     - [ ] Review the overall goals and/or objectives of the type of research.
     - [ ] Review the summary of the target participants.
     - [ ] Review research framework and methodologies.
- [ ] For this research plan, draft the following according to the template (be sure to include questions as comments for the UX Research Lead to review):
     - [ ] Goals
     - [ ] Requirements
     - [ ] Timelines
     - [ ] Delivery
     - [ ] Follow-up Options
     - [ ] Research Analysis 
- [ ] Review with UX Research Lead
- [ ] Product Sign-off

### Resources
- [TWE: Template: Research Roadmap](https://docs.google.com/document/d/1_4ihjsfKFiRNEZQnlihhRMYwPaM7WoSZNauY3GTbdpI/template/preview)
- [Example Research Roadmap (Interns)](https://docs.google.com/document/d/1BKFiKRcqDovcaKsEqtWMPU8vUs_Mq3gjNYLU6A5E7dQ/edit?usp=sharing)

FYI:

Notes from meeting

Task items from the meeting

Fix other issues like UX/UI Experience Profile: Hannah Carlan UI-UX#287
Meet with Angela about issue above.
Add this page to the Make Issues template: UX/UI Experience Profile: Jolleen Opula UI-UX#321
Offboard Shima
Complete Cristina's onboarding
Finalize UX/UI Experience Profile: Jolleen Opula UI-UX#321 so that a new issue for creating a research roadmap can be created.

bradyse · 2022-10-16T00:01:25Z

bradyse · 2022-10-22T14:04:02Z

bradyse · 2022-11-02T22:25:19Z

bradyse · 2022-11-07T18:54:07Z

PM and UX Lead Agenda 2022-11-09

Prework

Check for new questions Get your Team Questions Answered here #59
Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

Recurring Action Items

Agenda for UX Lead - PM

Discuss language for consent to record presentations at HfLA
- Audio, video, any files that they share, data storage, and data transmission (e.g., Google Drive, Slack, YouTube)
What is the proper naming convention for issues?
- Is this correct? TWE: RP###: [Action verb][direct object]
Discuss Otter.ai free version (only includes 3 transcripts for existing mp4 uploads); $8/mo to upgrade to the next version

FYI:

Notes from meeting

Consent for recordings
- We need to keep people aware of transcription bots that join Zoom meetings and record everything without consent of the attendees (or hosts).
- We need to draft language for consent form.
- Ask Aparna for a template based upon academic research involving interviews (from slack message from Aparna):
  - In Australia we need to draft the following: general consent to conduct the research itself (as in talking to research participants, interviewing, collecting their data, oral history, any written resources etc.), consent for photographs, consent for videos, consent for audio. Next, we also need to specify processes for secure data storage & transmission (data dissemination). Based on the vulnerability/at risk category of the research participants: the level of security for data storage & how the data is transmitted to the general audience will vary (example: anonymized data etc).
  - In Australia we have individual consent forms for each. In our case at Hack for LA’s UI/UX CoP , we could probably have just one form with check boxes for interviewing, resources, audio, video, photographs etc. Please let me know if you would like me to collect any further information. Many thanks!
- Draft language for announcing recordings ahead of time
Draft language for UXR team on how to handle sign-offs:
- Provide status update in comment of issue
- Stay assigned to issue
- Put issue in Question/Review column on Project Board
- Label with "ready for research lead" (this label implies a time sensitivity that requires the research lead to clear the label)
Issue naming convention should be as follows:
- TWE: [RP### or Research if RP is n/a]: Direct object: Action Verb
- Direct object should be thing that we're updating or working on (e.g., Wiki, Interviews, Roadmap)
- Action verb should be the main descriptor of the action items (e.g., Update, Create, Transcribe)
Otter.ai premium account.
- It's only $8/mo. Bonnie can pay this.
- Whenever we need to transcribe a batch of transcripts, we'll pay the monthly fee and then turn it off.
- We need to put it in the timeline on the roadmaps that we should coordinate with other existing plans with data on transcription so that we can transcribe a bunch of interviews at the same time.

Task items from the meeting

Schedule meeting with Ying for 1-1 with Sara
Onboard Ying as UX lead
Remove December meetings (do not notify cancellations)

bradyse · 2022-11-15T16:10:46Z

PM and UX Lead Agenda 11-16-2022

Prework

Check for new questions Get your Team Questions Answered here #59
Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

Recurring Action Items

Agenda for UX Lead - PM

Thoughts on allowing UXR team to conduct a rapid analysis on RP001 while simultaneously building a guide.
Status update on issue template creation:
Contacting Past Guest Speakers for UI/UX CoP [Logo Design & YouTube] UI-UX#311
UX/UI Experience Profile: Jolleen Opula UI-UX#321
UX/UI Experience Profile: YOUR NAME UI-UX#335
UX/UI Experience Profile: Pavithra Arvind UI-UX#329
Ideas for updating existing research issue templates:
- Have a set of presets instructing the issue maker to do a search and replace for keywords
- Change issue naming and title conventions
  - Issue templates and issue titles follow the same structure
  - Exception: issue titles start with TWE: whereas issue names do not
- Add action items for creation of Google Drive folder to Research: Setup Structure

- [ ] Click into `1. Research by Type folder`
- [ ] Click into the correct type folder according to the research roadmap document.
- [ ] Create a new folder and name it `RP[Replace 000] - [Replace NAME OF RESEARCH PLAN]`
- [ ] Create a shortcut in the `2. Research by Plan # and name`
    - [ ] Right click on the folder that you just made.
    - [ ] Select "Add shortcut to Drive"
    - [ ] Click on Shared drives > Internships > Internships > Research > 2. Research by Plan # and name
    - [ ] Click "Add Shortcut"
- [ ] If the research plan is related to another roadmap, repeat the previous steps again and instead add it the shortcut to the related Research by Type folder.

FYI:

Notes from meeting

Brain dump from Linda
- Create a general checklist of things to be done based upon what Linda says
- Linda reviews the general checklist and gives sign off
- Try it on RP001 using the low-fi checklist
- Revise the checklist after completing the analysis
Make an issue for a checklist
- One of the action items is review the action items with Linda
- If the checklist involves so much work that it would need to be multiple issues, then we'll create multiple issues
- After Linda signs off, then Bonnie and UXR lead will discuss how to proceed
Use EditPad Lite to do find a replace quickly.
UX/UI Experience Profile: Jolleen Opula UI-UX#321
- Dependencies: Interview Session Table, Upload Recording Form, and Easy Retro
- Assume that those things exist so that we can close issues.
- Create action items for where the uploading of the recordings go (Details)
- Could customize Slide x for where the link goes or could put comments in deck.
- Note in No. 2.03 customize
  - Locate the interview instructions; if it's not in the main folder it might be in the subfolder for the training
- Change "Role" keyword to "Type of Work" (Marketing, Design, Research)
- Naming templates: [TWE: Template: Name of Document]: TWE: RP006: Intern Intake Interview Session Table
- Search for "roll call" and change the names of the file
Ying's issue
- Intern Intake Recording Table
- Update the wiki with new template
Make issue to update RPs three digits in wiki and on Google Drive
Easy Retro
- See if we can reuse an Easy Retro for the specific type of interview (so that we can keep the questions the same)
- There are two per training (1 teaching moment and second one in breakout room)
- There could be a third Easy Retro during the interview itself (3 in total) if there is a group training
  - Zoom only allows co-house to broadcast a message to breakout room attendees
- We should make a specific Easy Retro for a specific type of interview where there is going to be a training
- We could genericize the title of the Easy Retro to be any internship interview
- If we did this next year
  - We would look at the easy retro (documentation)
  - Update the instructions
  - Clear out the easy retro
  - Update the title and the link would stay the same
  - Name of a Google Doc the same as the easy retro (Q&A)
  - Create a gif in the slide deck on how to use it
Research Type Labels
- Research Type: Mentor
  - Add link to Research Roadmap
- Research Type: Intern

Task items from the meeting

bradyse · 2022-11-30T23:59:11Z

bradyse · 2023-01-04T00:12:02Z

pandanista · 2024-02-08T01:20:34Z

pandanista · 2024-02-15T00:55:50Z

pandanista · 2024-02-29T01:01:46Z

KC-skc · 2024-03-07T00:06:19Z

KC-skc · 2024-03-20T23:03:52Z

ExperimentsInHonesty · 2024-03-21T16:57:44Z

KC-skc · 2024-04-03T23:12:29Z

KC-skc · 2024-04-24T23:06:12Z

ExperimentsInHonesty · 2024-04-26T14:59:00Z

Add to our next agenda to discuss the fact that the research roadmaps are mostly not visible to outsiders. Mentor is visible but the rest are not.
https://github.com/hackforla/internship/wiki/Research-Output-Overview#research-documents-by-participant-type

Mentor
Intern
TWE team member (volunteer)
HfLA volunteers

pandanista · 2024-05-08T23:15:46Z

sunannie27 · 2024-05-09T16:44:45Z

pandanista · 2024-05-16T18:41:20Z

pandanista · 2024-06-13T17:26:56Z

ExperimentsInHonesty · 2024-08-08T16:48:36Z

ExperimentsInHonesty · 2024-08-15T17:02:40Z

Review [TEST] TWE: IS24: RP025: Research Roadmap: Update/Create #606 next meeting. We will be unassigning Sandy from this. Its possible she didn't read the instructions or that the instructions are not good enough Research: Test: Issue Template: Research Roadmap Update/Creation #605

KC-skc · 2024-08-28T23:11:05Z

KC-skc · 2024-09-04T23:03:15Z

KC-skc · 2024-09-11T23:02:01Z

KC-skc · 2024-09-25T23:15:10Z

sunannie27 · 2025-02-24T20:52:09Z

PM and UX Lead Agenda 2025-02-26

Prework

Check for new questions Get your Team Questions Answered here #59
Review the issue you are assigned to and see if it needs an update: How to do updates
Review the new issue approval column on the research tab
- New issues approval and Questions columns Ready for Research Lead
- New issues approval and Questions columns Ready for Product

Roll Call:

Recurring Action Items

Agenda for UX Lead - PM

FYI:

BW to Research Leads as an FYI: I was reviewing the issues in the new issue approval column with ready for product label and ended up taking the following action on the three issues below
- TWE: RP006: Intern Intake Interviews: Create Data Presentation #322 - moved back to the icebox after adding a dependency, because I don't think we have the templates yet to do the work.
- Develop Personas other than for Internship #109 - moved back to the icebox after adding two dependencies, because I this work should not be done until all the templates have been made, and the prior research processed.
- [draft] Google search our brand attributes and taglines- to see results. #98 - closed as unplanned.

Notes from meeting

Task items from the meeting

ExperimentsInHonesty · 2025-02-27T00:18:16Z

Notes on Data Storage, Destruction and Dissemination plan to be linked inside the guide below. This will require templates for writing the plan and a destruction ledger

What kind of data do we have

name
email
phone numbers

where is our data stored?

Videos
Transcripts
de Identified transcripts
Figjam or Miro (affinity mapping)
Google Drives
- pii drive
- team drive
Wiki
transcription service

which data will get destroyed and when

When all transcripts from a specific research plan are deIdentified then the original transcripts can be deleted.

What are the ways we will disseminate data

presentations
reports
articles
books
talks
other research plans (e.g., longitudinal studies)

What is in a destruction ledger?

look into this

ExperimentsInHonesty · 2025-02-27T00:35:47Z

yes to deleting depreciated templates

priyatalwar mentioned this issue Sep 9, 2022

TWE: All Team meeting Agenda #101

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TWE: UX Lead and PM Agenda #315

TWE: UX Lead and PM Agenda #315

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TWE: UX Lead and PM Agenda #315

TWE: UX Lead and PM Agenda #315

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Meetings

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All Team Meeting Agenda 2022-09-08

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Roll Call:

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Agenda for UX Lead - PM

FYI:

Notes from meeting

Task items from the meeting

ExperimentsInHonesty commented Sep 12, 2022 • edited by bradyse Loading

All Team Meeting Agenda 2022-09-22

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PM and UX Lead Agenda 2022-09-28

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PM and UX Lead Agenda 2022-10-06

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PM and UX Lead Agenda 2022-10-12

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PM and UX Lead Agenda 2022-10-19

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PM and UX Lead Agenda 2022-10-26

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PM and UX Lead Agenda 2022-11-02

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